Arizona Land Cruiser Club Association

Arizona Land Cruiser Association By-Laws

ARTICLE I - NAME
The name of this club shall be the Arizona Land Cruiser Association. AKA AZLCA

ARTICLE II - PURPOSE
The purposes of AZLCA as organized are:
1.   Social
2.   To explore, maintain, preserve, and enjoy, with our fellow club members, the inaccessible portions of Arizona.
3.   To be readily available, when called upon, to help in emergencies where our four-wheel drive vehicles and personnel are needed.
4.   To support the Arizona State Association of 4-Wheel Drive Clubs, which includes supporting the United Four Wheel Drive Association and Tread Lightly!
5.   The AZLCA shall operate without profit, shall be nonpartisan and nonsectarian.

ARTICLE III - MEMBERSHIP
Section 1 - Charter Members

1.   Must own a Toyota Land Cruiser/Lexus LX 450/470
2.   Be a legally licensed driver, at least 18 years of age.
3.   Vehicle must meet minimum safety requirements.
4,   Must agree to join ASA4WDC (included in the AZLCA dues).
5.   Must show proof of liability insurance.

Section 2 - Voting Members:
Effective September 12, 1996, all AZLCA members will officially become Voting Charter Members and any persons seeking membership in AZLCA after 9/12/96 will be Voting Members, and subject to all requirements listed below:

1.   Must own a Toyota Land Cruiser/Lexus LX 450/470.
2.   Be a legally licensed driver, at least 18 years of age.
3.   Vehicle must meet minimum safety requirements.
4,   Must agree to join ASA4WDC (included in the AZLCA dues).
5.   Must show proof of liability insurance.

Section 3 - Associate Members
No Associate Memberships will be granted before September 12, 1996. The permanent BOD (to be elected at Sept. 12th monthly membership meeting) will determine the requirements for Associate Memberships, or creation of such membership, at the first BOD meeting following the permanent election.

Section 4 - Amendment to Above Requirements
Any BOD member may request amendments to the membership requirements. With a majority vote by the BOD, amendment(s) will be brought to a vote at the next general membership meeting. A 2/3 vote by the entire AZLCA Voting Membership present will be required to enact any membership requirement change to the AZLCA By-Laws. The same change may only be brought to a vote once every 12 months.

Section 5 - Dues
The yearly dues of each vehicle member and associate member of the club shall be set by the club, and payable at the January regular meeting or such date as designated by the Board of Directors.

Dues must be paid within 30 days of the due date. Members not paying dues by the end of 60 days will be dropped from the mailing list and club newsletter. Members not paying by the end of 90 days will be dropped from the roster and can only be reinstated by making a written or personal request to the BOD and paying a $5.00 late fee along with regular dues.

Dues for new members are due the day they are voted into the club and are payable within 30 days of that date.

Section 6 - Upon Sale of a Vehicle
Upon sale of a vehicle, all members must remove all the club decals and emblems and State Association decals and emblems from their vehicle. Any member leaving the club under unfavorable conditions shall return all evidence of club membership

ARTICLE IV - MEETINGS
Section 1 - Monthly Meetings
Monthly meetings of the club shall be held at such time and place as selected by the Board of Directors. Changes to the time and place of the monthly meeting shall not be made unless notice is given to the general members not less than one month before such action is taken.

Section 2 - Annual Meeting
The Annual Meeting shall be the January meeting of each year. The Secretary shall mail notice of every Annual Meeting of the club to every member of the club at least four(4) before the date of such a meeting. The club newsletter may serve as notification.

At the Annual Meeting, the order of business shall be:
1. Minutes of the previous meeting
2. Reports of Officers and Board of Directors
3. Accomplishments of the past year and progress reports
4. Vote on proposed by-laws changes
5. Vote for new officers.

Section 3 - Special Meetings
A special meeting of the club may be called by the Board of Directors or whenever one-third of the voting members of the club shall make a written request to the President stating the object of the meeting, provided that not less than five days written notice of such special meeting shall be given to the members.

Section 4 - Conduct of Meetings
All meetings shall be conducted according to parliamentary laws and open discussion from the floor on all measures shall be permitted and encouraged.

Section 5 - Board Meetings
The Board of Directors shall meet at the direction of the club as necessary or when three or more Directors shall call for such meeting.

ARTICLE V - VOTING AND QUORUMS
Section 1 - Definition of Voting Member
Voting members are defined as having met the requirements of Article III Section 2 and are identified on a membership application as applicant or spouse of applicant.

Section 2 - Who May Vote
Only voting members may cast votes for election of officers, changes to by-laws and formal motions made at general meetings.

Section 3 - Quorum at General Meetings
For the purpose of voting at general meetings, 25% of all voting members present shall constitute a quorum.

Section 4 - Quorum at BOD Meetings
At a meeting of the Board of Directors, a majority of the total members of the Board shall constitute a quorum and a majority vote of the Directors present at any meeting shall prevail.

ARTICLE V1 - MANAGEMENT
The management of the club shall be vested in the President, Vice-President, Secretary, Treasurer, and the Member-at-Large, which shall constitute the Board of Directors.

ARTICLE VII - OFFICERS AND HOW ELECTED
Section 1 - The President, Vice-President, Secretary, Treasurer, State Association Delegate, Membership Chair-person shall be elected by vote of the club members at the January general meeting for a period of one year (12 months) with a term limit of two (2) consecutive years in each office.

Section 2 - Club officers are elected by voting in person at the January annual meeting or by mail vote. Mail votes must be received not later than 6 p.m. on the day before the January annual meeting. The Board of Directors will establish conditions and methods for a mail vote.

Section 3 - - In the event of a vacancy in any office except President, the BOD shall appoint a member in good standing to fill the unexpired term until the next general election.

ARTICLE VIII - DUTIES OF OFFICERS

[A] BOARD OF DIRECTORS
Section 1 - The Board of Directors shall have the power to manage all affairs of the club on any and all questions relating in any manner whatsoever to the club, and to make all contracts necessary for the proper transaction of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the club and its finances and all appropriations shall be made by them, provided, however, that the regular membership shall have final control and direction over the affairs of the club and may by motion, veto the decisions and actions of the Board.

Veto of any BOD action shall be by simple majority vote of all eligible voting members. A veto can be initiated at any general meeting by motion, carried by majority vote of voting members present at such meeting. A Notice of pending veto action shall be made to all members within five days of a veto motion. The veto vote will be carried out at the next general meeting and can by same motion be supplemented by a mail vote.

Section 2 - It shall be the duty of the said Board of Directors to prescribe and publish rules regulating the use and occupancy of the rooms of the club, and the care and protection of its property.

Section 3 - Any officer or member of the Board of Directors who shall absent him/herself from three consecutive meetings of such Board, unless he/she shall offer at the next meeting an excuse for his/her absence which is satisfactory to the Board of Directors, shall be deemed to have resigned as a member of said Board and cease to be a member of the Board of Directors.

Section 4 - The Board of Directors shall have the following specific powers:

1. To appoint Delegates to the different Associations of which this club may be a member of the purpose of conferring with any Association of club with respect to any matter in which this club may be concerned.
2. To make rules for the conduct of the members of the club and for their use of the club property.
3. To suspend or expel a member for any conduct in violation of the by-laws, run rules, or    behavior improper or pre-judicial to the interests of the club.
4. To fix and enforce penalties for the violation of club rules.
5. To prescribe rules for the admission of strangers or guests to the privileges of the club.
6. To call special meetings of the club to consider special subjects.
7. To prescribe additional duties for any officers, in addition to those herein set forth.

[B] PRESIDENT
The President shall preside at all meetings of the club and Board of Directors, enforce all laws and regulations of the club. He/she shall perform such other duties as shall be imposed upon him/her by resolution of the Board of Directors. The President shall, with the Secretary, sign all written contracts and written obligations of the club. The President shall have the power to appoint a sergeant-at-arms at the beginning of each meeting.

[C] VICE-PRESIDENT
In the absence of the President, the Vice-President shall perform his duties. In the event of the death or disability of the President, the Vice-President shall assume the duties of the President for the remainder of his term and the Board of Directors shall appoint a member of the club to fill the office of the Vice-President until the next general election.

[D] SECRETARY
The Secretary shall keep minutes and other reports of the club. The Secretary shall keep records, books, documents, and papers relating to the club in such place as shall be designated by the Board of Directors. The Secretary shall perform such other duties as may be assigned by the Board of Directors.

[E] TREASURER
The Treasurer shall keep account of all monies received by him/her and deposit monies in the name of the club in such bank as designated by the BOD. He/she shall not pay out any money of the club except in such manner and for such purpose as shall be authorized by motion or resolution of the Board of Directors. The Treasurer shall not be responsible for money or funds the club paid out or disbursed upon checks or vouchers therefore which have been properly signed by the Treasurer, President, or Vice-President. At each monthly meeting of the membership, he/she shall make a statement of the financial condition of the club, and the membership shall, by motion, approve said report, and at the Annual meeting of the club, he/she shall submit a detailed report of the financial condition of the club, by accountants or a finance committee designated by the Board of Directors.

[F] DELEGATES
The State Association Delegates shall attend the regular meetings of these Associations and shall report to the membership of matters discussed or voted on at said meetings. If the Delegate cannot attend a meeting and is unable to find an alternate, he shall notify the President who may appoint a temporary delegate. The Delegates shall have authority to vote on behalf or the club and in the best interests of the club at State Association meetings..

ARTICLE IX -   SUSPENSION
Any member who shall fail to pay ANNUAL dues within 30 days of the due date may be suspended from all privileges of membership.

Any member who shall conduct themselves in an irresponsible manner that, in the opinion of the Board of Directors, is not in the best interests of the club or when such actions bring discredit upon the club, shall be subject to suspension at the discretion of the Board of Directors.

ARTICLE X   -   AMENDMENTS
Amendments to these by-laws may be made at the ANNUAL Meeting or a meeting called for the purpose by a two-thirds vote of all members present, provide written notice of the proposed amendments shall be submitted to the Board of Directors and provided further, that notice of the proposed amendments shall be given to all members by the Secretary. An announcement published in the club newsletter shall be considered sufficient notice of proposed amendments.

The Board of Directors may delegate the responsibility of receiving by-laws proposals to a by-law Chairperson appointed by the President. The By-Laws Chairperson shall receive and screen by-law proposals for proper wording, spelling, punctuation, etc. but shall make no judgment as to context or validity of a proposal. The by-laws Chairperson shall compile all proposals and submit them to the voting members no later than four (4) weeks prior to the ANNUAL Meeting. Voting on by-laws changes may be done by mail with conditions and methods of carrying out a mail vote established by the Board of Directors.

ARTICLE XI -   STANDING COMMITTEES AND REPRESENTATIVES

SECTION 1 - Conservation
SECTION 2 - By-Laws
SECTION 3 - Technical
SECTION 4 - Safety
SECTION 5 - Trail
SECTION 6 - Search and Rescue
SECTION 7 - Chamber of Commerce and Public

The above committee's Chairperson shall be appointed by the President no later than the 2nd meeting after installation. The appointed Chairperson shall appoint the rest of his/her committee no later than the first meeting following his/her appointment.